Job Posting: Operations Finance Manager

Job title: Operations and Finance Manager
 
Location: Vancouver or Toronto preferred, but flexible for the right candidate who is willing to work remotely.
 
Compensation: This is a full-time position, 40 hours/wk in the management team
$55,000 - $65,000 annually
 
About the role: The Operations and Finance Manager (OFM) contributes to Leadnow’s ongoing success as a high-impact social change organization in two important ways. First, the OFM develops, implements, and maintains organizational systems and processes that will improve Leadnow’s efficiency and productivity. Second, the OFM works closely with the Executive Director to develop and maintain strong financial systems as well as develop and implement internal organizational policies and best practices.  We are looking for an individual who enjoys a fast paced multifaceted environment and who is cool under pressure. The OFM plays a key role in ensuring that Leadnow is an effective, stable, and sustainable organization.
 
Overview:
 
Leadnow organizes campaigns that build and defend a just, sustainable, and equitable Canada. Leadnow’s power comes from our community, we are independent from party politics and driven by the belief that democracy is both an ends and a means. We want a more open, accountable, and representative democracy because decisions should be driven by the people whose lives they affect.
 
We welcome and value the contributions that individuals who identify as members of marginalized communities bring to our organization, and encourage Indigenous people, people of colour, women, people identifying as LGBTQI, members of ethnic minorities, immigrants and people living with disabilities to apply.
 
Position:
The Operations Finance Manager leads the operations team, participates in the management team and reports to the Executive Director.
 
Why you’ll love working at Leadnow
Leadnow offers:
  • A flexible and friendly work environment
  • Opportunities for professional development, mentorships, secondments, and networking - both locally and internationally
  • Purposeful work, that creates a tangible, measurable difference
  • Leadnow is an Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, sexual orientation or nature of disability
 
Responsibilities:
Manage the day-to-day operations of the organization
  • Manage organizational contracts, including reviewing quotes and contracts with vendors and contractors
  • Manage invoices, expense claims, and accounts receivable
  • Oversee administrative aspects of Leadnow’s human resources, including contract preparation, payroll inputs, staff benefits program, and other HR generalist duties
  • Support effective organizational record-keeping and digital security
  • Oversee administrative systems that enhance organizational effectiveness
  • With the Executive Director, assist with regular risk analysis of the organization’s operating processes
  • Day to day supervision of the Community Support Coordinator
 
Ensure effective budgeting and accurate reporting to support strong governance and financial accountability
  • Work with accountants/bookkeepers to develop, implement, and administer internal controls, financial management system, accounting policies and procedures
  • Prepare monthly financial statements and other financial reports as required, and compare actuals to budget for each program and investigate significant variances
  • With the Executive Director, staff, board of directors and accountants, prepare and revise annual operating budgets and provide support to team members managing budgets
  • Oversee annual financial audits with support from the Executive Director and bookkeepers/accountants
  • Ensure timely preparation and submission of regulatory filings i.e. Workers compensation, Industry Canada
 
Human Resources
  • Ensure that the organizational procedures align and are in compliance with external regulators, including but not limited to WorkSafeBC, Employment Standards Act, CRA, Society’s Act, etc.
  • Manage human resource procedures, ensuring best practices
  • Oversee recruiting, hiring and training processes
  • Where appropriate, participate in hiring of new staff
  • Manage administrative aspects of onboarding and offboarding staff
  • Lead the annual performance evaluations
  • Manage the setup of new employees on employee benefits plan, MSP, payroll, and other employment programs
  • Create and manage contracts
  • Oversee implementation of the collective agreement
 
Required qualifications & attributes:
  • 3-5 years' experience with organizational operations, including contracts, finances, and office management
  • 1-2 years' experience managing teams that are responsible for getting details exactly right
  • 1 -2 years human resources experience  
  • Exceptional independent problem-solving skills
  • Strong attention to detail and superior organizational and analytical abilities
  • Tech savvy, familiar with online collaboration tools such as Googledocs, Trello, etc
  • Experience developing and implementing organizational policies
  • Excellent at interpersonal dynamics and comfortable working remotely with a team spread across four time zones
  • Interest in developing, strengthening, and implementing best practices in a young non-profit
  • Resilient in the face of new and evolving challenges
  • Passionate about social change and politics in Canada
  • Friendly, motivated, patient, confident, and professional
 
Desired but not required:
  • Knowledge of non-profit small donor fundraising and donation processing, including donor privacy legislation
  • Familiarity with working with a collective agreement in a unionized workplace
  • Knowledge of common accounting software and Canadian GAAP standards
  • Experience working with volunteers and/or extensive customer service experience
  • Experience working or volunteering in an advocacy non-profit
  • Experience working in fast-paced and rapidly developing young organizations
 
To apply: Please send a CV and cover letter to jobs@leadnow.ca Please send as PDF documents with your first and last names in the file name. Applications are reviewed as they are received; early applications are encouraged - the deadline is Dec 10.